LWCF Grant Administration

Land and Water Conservation Fund Grant Management

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Commencement

The Commencement Checklist, referred to as DRP-125, outlines required commencement documentation for LWCF acquisition and development projects. Commencement Documentation is due 180 days after the execution of the grant agreement. Documentation must be reviewed and approved by the Department prior to the issuance of the Notice to Commence.

• Commencement Documentation Checklist (DRP-122)
• Commencement Certification (DRP123)
• Proof of LWCF Manual Possession (DRP-124)
• Certification of Insurance (DRP-127)
• Budget Cost Analysis Form (DEP-55 229)

Project Completion 

Pursuant to Rule 62D-5.073(5), F.A.C, Completion Documentation must be submitted to begin the completion process.  All project elements must be developed, and documentation submitted no later than 90 days before the expiration of the grant agreement. Use the Completion Documentation Checklist, DRP-125 and the templates and link below to complete this requirement. Any expenses that are incurred after this date are ineligible for reimbursement.

• Completion Documentation Checklist (DRP-125)
• Project Completion Certification (DRP-126)
• Notice of Limitation of Use-Owned by Grantee (DRP-113)
• Notice of Limitation of Use-Leased by Grantee (DRP-113)
• Florida Recreation and Parks Inventory Form

Use the below example and logos for the acknowledgment sign pursuant to the agreement.

• Sample Sign
• LWCF Logos
• DEP Logos

Reimbursement Requests

Pursuant to Rule 62D-5.073(5), F.A.C, Reimbursement Documentation must be submitted to begin the reimbursement process.  A reimbursement request may be placed for allowable expenses pursuant to the project agreement upon the successful completion of construction. Payment(s) will not be made for unsatisfactory or incomplete work. Furthermore, if the project is not complete by the project completion date, the Department will not reimburse grantees, in whole or part, for any expenses incurred. All documentation must be submitted no later than 90 days before the expiration of the grant agreement. Any expenses that are incurred after this date are ineligible for reimbursement.

• Reimbursement Checklist (DRP-114)
• Payment Request Summary Form
• Contractual Services Purchase Schedule (DRP-116)
• Grantee Labor Cost Schedule (DRP-117)
• Direct Material Purchases Schedule (DRP-118)
• Equipment Cost Schedule (DRP-119)
• Grantee Stock Material Cost Schedule (DRP-120)

Reports and Documentation

• Project Status Report (DRP-109)
• Project Liaison Form (DRP-133)