A Reimbursement Package can be submitted at anytime during the Grant Award Period. Most Equipment projects will submit one final invoice when the project has been completed. In Operations projects, an invoice is submitted each quarter during the Grant Award Period.
A deliverable is the evidence that we require to show a task has been performed according to plan. Deliverables for each task in the project are outlined in the Agreement's Attachment 3 - Scope of Work.
A Final Reimbursement Package is submitted when the entire project is complete and the Grantee will no longer seek reimbursement on the Grant Award. This Package is usually submitted upon completion of the project.
This form asserts that the Grantee has completed the project as approved by the Clean Vessel Act Office and will no longer seek reimbursement on the current Agreement.
A Pumpout Log Sheet
This is a copy of the log sheet that the facility will use to record daily pumpout activity.
The sheet should include the date, gallons pumped, if the vessel is in state or out of state, and the fee collected, if any.
Each quarter following the Final Payment Package, the facility will use this log to complete the 5 Year Quarterly Pumpout Gallon Reporting Form.
The facility may use the Pumpout Log Sheet we have created or can create its own sheet.
The Facility's Operational Plan of the Pumpout System
This plan outlines how the facility will operate and maintain the pumpout equipment.
It should include the hours of operation, equipment maintenance schedule, contact name and phone number, emergency name and phone number, pumpout operating directions, cleaning instructions, and VHF channel(s) monitored.
When a complete Reimbursement Package is submitted, it will take the grant manager up to five business days to process and submit. Once approved, it takes two to three weeks for a check to be cut and mailed to the remittance address found on the Invoice submitted with the package.
The Florida Department of Environmental Protection is the state’s lead agency for environmental management and stewardship – protecting our air, water and land. The vision of the Florida Department of Environmental Protection is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystems.