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To qualify for a CVA grant with the Florida Department of Environmental Protection (DEP), you must be in-service to the public (i.e. The public must be allowed to use the grant-funded pumpout). In addition, the pumpout fee can’t exceed $5, and it must be displayed in the Pumpout Nav app for the public to easily find and use. All manufactured products used in the project must be produced in the U.S., according to the Build America, Buy America (BABA) Act. See the memo from the Executive Office of the President — Office of Management and Budget. Federal marina facilities are not eligible to receive CVA funds. 

Grant-funded work cannot start before an agreement is in place. Costs occurred outside of the agreement period will not be reimbursed by the grant.

The CVA can be used to fund up to 75% of your project’s expenses. For example:

  1. Permits.
  2. Site Preparation.
  3. Renovation.
  4. Equipment Purchase.
  5. Equipment Installation.
  6. Operations of Equipment.
  7. Maintenance and Repair.
  8. Sewage Hauling.
  9. Pumpout Signage.
  10. Education and Instruction Materials.

 

CVA Application

To apply for a CVA grant, please email the following documents to: Clean.Vessel.Act@FloridaDEP.gov.

  • Fully completed CVA Grant Application.
    • Review the max hourly rate for each position if the proposed project will be using in-house labor to complete any task listed in the Estimated Project Budget table of the CVA grant application.
  • Quotes used to fill out the CVA application:
    • If a category exceeds $2,500, then two quotes must be provided. The lower quote should be used to fill in the CVA application.
    • If a category is under $2,500, no quotes are needed.
  • Federal Funding Accountability and Transparency Act Form — if 75% of the total project cost exceeds $30,000.
  • Photos:
    • Submit an aerial view photo of the marina. Mark where in the picture the project will take place. Use Google Earth to assist if needed.
    • Take a close-up picture of where exactly the pumpout is to be installed. Provide the engineering plans if available.
    • Take a picture of the current pumpout signage in the marina, if you are not applying for signages in the CVA application. For more information, see the Pumpout Signage Requirements.
  • Sunbiz registration (FEI/EIN #)
    • Not applicable for Government Municipalities.
  • MyFlorida marketplace vendor registration.
  • Register for a Unique Entity Identification number at SAM.Gov.
  • Valid W-9 form.
  • Insurance Requirements:
    • Certificate of Liability Insurance — $300,000 aggregate/$100,000 per occurrence required for a business.
    • Automobile Insurance — vehicles owned by and used at the business must be insured for $300,000. If the business does not own or operate commercial vehicles at the project location, it must submit a written confirmation statement.
    • Worker’s Compensation Insurance — applicant must meet legal requirements: $100,000 per occurrence, $500,000 aggregate and $100,000 per disease required for five or more employees. Businesses with four or fewer employees can provide a completed Worker's Compensation Exemption Form.
  • For private entities:
    • Before submitting your insurance, please make sure that DEP is listed as a certificate holder.
    • DEP Address: 2600 Blair Stone Road, MS-235, Tallahassee, FL 32399-2400.
  • For self-insured government municipality applicants, a letter confirming self-insurance must be provided.

For more information on application guidance, view the Apply for CVA Instructions Presentation and CVA Application Instructions.

After your application is received and reviewed for completeness, a CVA grant manager will be assigned, and you will receive an email acknowledging receipt of your application. Additionally, a site visit will be scheduled.

 

CVA Reports   

When applying for a CVA grant, it is important to know that quarterly deliverable reports will be expected from the grantee. Reports should be submitted within 20 calendar days following the end of each quarter. This is to ensure transparency and that the project remains on schedule for completion before the agreement end date. These reports will also be used when submitting invoices.

Once an agreement is made, the DEP supervisor signature will establish the agreement start day. The grantee must execute the agreement within the agreement period to qualify for up to 75% reimbursement. 

  • All CVA grantees are required to submit a Progress Report Form, which is Exhibit A of their contract, for each quarter of their grant award period, until the project completion date, as outlined in their agreement. 
  • For CVA equipment purchase or operations and maintenance funded agreements, a quarterly pumpout log would be used to record all pumpouts and calculate the quarterly pumpout gallon report. The pumpout log must be submitted with invoices or upon request.
  • For CVA equipment purchase or operations and maintenance funded agreements, the facility needs to submit a quarterly pumpout report.
    • For equipment purchase agreements, the facility will be required to report for five years following the project completion date of the grant agreement.
    • For operations and maintenance agreements, the facility will be required to report during the grant award period only. 

For more information on reports, view the CVA Quarterly Reports Presentation. For more information on the grant sequence, view the Timeline of a CVA Grant Award below. 

Clean Vessel Act Grant Application Timeline
Last Modified: Thursday, Jul 31, 2025 - 12:54pm