Clean Vessel Act Logo

To qualify for a Clean Vessel Act (CVA) grant with the Florida Department of Environmental Protection (DEP), you must be in-service to the public (i.e. The public must be allowed to use the grant-funded pumpout). In addition, the pumpout fee must not exceed $5, and it must be displayed in the Pumpout Nav app for the public to easily find and use. All manufactured products used in the project must be produced in the U.S., according to the Build America, Buy America (BABA) Act. See the memo from the Executive Office of the President — Office of Management and Budget. Federal marina facilities are not eligible to receive CVA funds. 

Grant-funded work cannot start before an agreement is in place. Costs occurred outside of the agreement period will not be reimbursed by the grant. 

The CVA grant can fund 75% of eligible expenses in the following categories: 

  1. Permits.
  2. Site Preparation.
  3. Renovation.
  4. Equipment Purchase.
  5. Equipment Installation.
  6. Operations of Equipment.
  7. Maintenance and Repair.
  8. Sewage Hauling.
  9. Pumpout Signage.
  10. Education and Instruction Materials.

 

CVA Application

To apply for a CVA grant, please email the following documents to: Clean.Vessel.Act@FloridaDEP.gov.

  • Fully completed CVA Grant Application.
    • Review the max hourly rate for each position if the proposed project will be using in-house labor to complete any task listed in the Estimated Project Budget table of the CVA grant application.
    • For help in determining the budget categories, see the Estimated Project Budget Guide.
    • If you have edits to the CVA Application’s budget sheet, you can submit a new budget form to replace the one summited on the application, see CVA Blank Budget Sheet.
  • Quotes used to fill out the CVA application:
    • If a category equals or exceeds $2,500, then two quotes must be provided. The lower quote should be used to fill in the CVA application.
    • If a category is under $2,500, no quotes are needed.
    • If the CVA applicant does not have the means or ability to competitively solicit goods or services, then completely fill out the Noncompetitive Procurement Supplement.
  • Federal Funding Accountability and Transparency Act Form — required if 75% of the total project cost exceeds $30,000.
  • Photos:
    • Submit an aerial view photo of the marina. Mark where in the picture the project will take place. Use Google Earth to assist if needed.
    • Take a close-up picture of where the pumpout is to be installed. Provide engineering plans if available.
    • Take a picture of the current pumpout signage in the marina, if you are not applying for signages in the CVA application. For more information, view the Pumpout Signage Requirements.
  • Sunbiz registration (FEI/EIN #)
    • Not applicable to Government Municipalities.
  • MyFlorida marketplace vendor registration.
  • Register for a Unique Entity Identification number at SAM.Gov.
  • Valid W-9 form.
  • Insurance Requirements:
    • Certificate of Liability Insurance — $300,000 aggregate/$100,000 per occurrence required for a business.
    • Automobile Insurance — vehicles owned by and used at the business must be insured for $300,000. If the business does not own or operate commercial vehicles at the project location, it must submit a written confirmation statement.
    • Workers’ Compensation & Employer’s Liability — Provide Workers’ Compensation coverage in accordance with Chapter 440, F.S., and Employer’s Liability with minimum limits of $100,000 each accident, $100,000 each employee (disease), and $500,000 policy aggregate. Required for non-construction employers with Four or more employees; employers with Three or fewer employees may submit the Worker's Compensation Exemption Form.                                                                                                                                    
    • For private entities:
      • Before submitting your insurance, please make sure that the Florida Department of Environmental Protection (DEP) is listed as a certificate holder.
      • All facilities must be insured by carriers licensed in or eligible to do business in Florida and must maintain applicable commercial general liability, automobile liability, and workers’ compensation coverage in accordance with Florida law. A current Certificate of Insurance (COI) must be submitted with the grant application and maintained throughout the grant period. DEP must be listed as both an Additional Insured and the Certificate Holder, and the project site location must be identified in the Description of Operations section of the COI.
      • The description must include the statement: “The Florida Department of Environmental Protection, the State of Florida, and their officers, agents, and employees are listed as Additional Insureds with respect to liability arising out of the operations performed under the Clean Vessel Act Grant Program.”
      • The Certificate Holder section should read:
                                    Florida Department of Environmental Protection
                                    2600 Blair Stone Road, MS 235
                                    Tallahassee, Florida 32399-2400
         
    • For self-insured government municipality applicants, a letter confirming self-insurance must be provided. 

For more information on application guidance, view the Apply for CVA Instructions Presentation and CVA Application Instructions.

After your application is received and reviewed for completeness, a CVA grant manager will be assigned, and you will receive an email acknowledging receipt of your application. Additionally, a site visit will be scheduled.

 

CVA Reports   

When applying for a CVA grant, it is important to know that quarterly progress reports will be required from the grantee. Reports must be submitted within 20 calendar days following the end of each quarter. This is to ensure transparency and that the project remains on schedule for completion on or before the agreement end date. 

The agreement shall begin upon signature by both parties. All work performed pursuant to the Grant Work Plan must be performed on or before the expiration date of the agreement to qualify for 75% reimbursement. 

  • All CVA grantees are required to submit a Progress Report Form, which is Exhibit A of the agreement, for each quarter of the grant award period, until the project completion date, as outlined in their agreement.
  • For CVA equipment purchase or operations and maintenance funded agreements, a quarterly pumpout log will be used to record all pumpouts and calculate the quarterly pumpout gallon report. The pumpout log must be submitted with invoices or upon request.
    • For operations and maintenance agreements, the facility will be required to report during the grant award period only.
    • For equipment purchase and installation agreements, the facility will be required to report for five (5) years following the project completion date.

For more information on reports, view the CVA Quarterly Reports Presentation. 

 

Reimbursement Requests

When submitting a reimbursement request, please note that the following documents will be required: 

  1. Completed Exhibit C - Payment Request Summary Form.
  2. Current Exhibit A - Progress Report Form.
  3. Approved deliverables for each task.
  4. Completed Exhibit B - Property Reporting Form (If applicable).
  5. Copy of the executed subcontractor agreement with the grantee, upon which the work is taking place (if applicable).
  6. Invoices & Proof of Payments.                                                                                                                                                                                                                       

For Vendor invoices and proof of payments:

Invoice documents alongside proof of payment will be required. Proof of Payments can consist of:

  • Front and back copy of a canceled (cashed) check.
  • Copy of cash register receipts for cash and/or credit expenditures.
  • Copy of the bank statement or transaction detail from the financial institution showing the item deducted from the facility's account.                                              

For In-house labor documents and proof of payments, 

  • Reimbursement requests will only be for the time spent working on each task.
  • Request must be on the facility’s letterhead, and includes:
    • List of employees,
    • hourly rate of pay,
    • number of hours seeking reimbursement, and
    • the dates the work was performed.
  • Proof of payment can consist of:
    • A front and back copy of each employee's canceled (cashed) check.
    • A copy of the facility's payroll register.
    • A copy of the facility's bank statement, or transaction detail showing the payment deducted from the facility's account.

For more information on the grant sequence, view the Timeline of a CVA Grant Award below. 

 

A pictographic example of the CVA Grant Timeline.
Last Modified: Monday, Jan 05, 2026 - 01:34pm