Attention – We are excited to announce that we have replaced the antiquated eAOR software with a new online system (see “Important information on eAOR” below). There has also been a change to the process for requesting a PIN for signing reports electronically (see “Important information on PIN requests” below).
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Annual Operating Report Requirements
In accordance with Rule 62-210.370(3) Florida Administrative Code (F.A.C.), annual emissions data for all regulated pollutants must be reported each year on the Annual Operating Report (AOR) for the following facilities:
- All Title V sources.
- All synthetic non-Title V sources.
- All facilities with the potential to emit ten (10) tons per year or more of volatile organic compounds or twenty-five (25) tons per year or more of nitrogen oxides and located in an ozone nonattainment area or ozone air quality maintenance area.
- All facilities for which an annual operating report is required by rule or permit.
The deadline for submitting AORs is April 1 of the year following the calendar year for which the facility is reporting emissions. If a facility only operated part of the calendar year, they are still required to submit an AOR and include emissions data for the portion of the year it operated.
AOR Submittal Procedures
Hard Copy AOR Form -
For non-Title V facilities only, a completed Annual Operating Report for Air Pollutant Emitting Facility Form (DEP Form No. 62-210.900(5)) may be submitted to the appropriate DEP District or Local Program compliance office as indicated on the air permit. Alternatively, the AOR may be submitted using the DEP’s electronic annual operating report (eAOR) system. If the AOR is submitted using eAOR, there is no requirement to submit the AOR Form to the compliance office.
eAOR System -
Title V sources are required to use DEP’s eAOR system, unless the source claims a technical or financial hardship. Please contact the AOR Coordinator at EAOR@FloridaDEP.gov if you need to claim a hardship from using the eAOR system.
Please be aware that DEP can no longer provide partially pre-filled AOR forms! DEP has replaced the old eAOR software with an online based system, which does not retain this feature. However, the new system does resolve many of the challenges that has deterred people in the past from using eAOR.The new system is more user friendly and has many benefits (as outlined below) that make completing and submitting an AOR easier. Therefore, we strongly encourage non-Title V sources to also use the system.
For guidelines on completing AORs, including the methods to be used when computing actual emissions, please refer to Rule 62-210.370 F.A.C., the instructions in the AOR Form, and information posted below under Assistance.
Important information on eAOR!
The Department has replaced its eAOR software with a new online system, which eliminates many of the previous obstacles users faced with installing the antiquated software on their computers. Please be aware that the old eAOR software is no longer supported. If it’s already installed on your computer, you may consider uninstalling it as you will not be able to use it to submit AORs to the Department.
The new eAOR system is expected to be released and available to facility users on January 12, 2026, via the DEP Business Portal. To access eAOR, users will be required to have a DEP Portal account*.
From the Business Portal homepage, follow these steps to access the system:
- Select Submit
- Select Annual Report
- Select Air Electronic Annual Operating Report (eAOR)
*If you do not have a DEP Portal account, you will need to create one by clicking on “Register” from the DEP Business Portal sign-in page and filling out the required information. Once you register, a verification email will be sent to your email address with a link. Use this link to create a password for your login.
Since the system is new, there is a strong likelihood that it may still have bugs that will need to be fixed post-release. It is very important that facilities start working on their AORs as soon as possible this coming year as there may be system bugs encountered that could delay submittals. Any eAOR system issues encountered should be reported immediately to DARM.Helpdesk@FloridaDEP.gov. DEP staff will work expeditiously to fix the issue and follow up with users to ensure eAOR submittals are successful.
Training on the new system will be held in mid-January (date still TBD). A meeting invite will be sent to appropriate facility contacts once the training date is solidified.
eAOR User Guide: Coming soon!
Benefits of using eAOR
The eAOR system is designed to make reporting less time-consuming and more efficient by enabling you to:
- The completed AOR can be signed and submitted electronically.
- The report is partially filled with the data from DEP's database. This ensures the report is completed according to each facility's permit.
- The side-by-side view allows comparison of the current year data with data from the previous year, and any data changes are highlighted to ease the comparative review.
- Formulas to calculate emissions can be set up in the program and be re-used in future AORs.
- Edit checks are included to catch missing or inconsistent data.
- Supporting electronic documents can be attached.
- Reports can be saved as PDF files.
- Automatically calculate Title V fees based on the annual emissions reported (Title V sources only).
Signature Requirements and PIN Requests
The AOR must be signed by the Owner/Authorized Representative (for non-Title V facilities) or Title V Responsible Official (for Title V facilities) entered in Section D of the AOR Form. For Title V facilities, the signee can be either the primary or additional Responsible Official. The Responsible Official signing an AOR for a Title V facility must have a completed Responsible Official Notification Form, DEP Form No. 62-213.202(1) on file with the Department.
If submitting your report via eAOR, please be aware that the electronic signature and submittal procedures have changed. While anyone with a Business Portal account can access and work on an AOR in the new eAOR system, it can only be electronically submitted by the applicable Owner/Authorized Representative or Responsible Official by using their PIN to sign electronically. In the old eAOR software, the AOR could be submitted by another party preparing the report and a signature (be it an e-signature or hard copy signature page) submitted separately. This is no longer the case as the e-signature via PIN is required to submit the report in eAOR.
If someone other than the Owner/Authorized Representative or Responsible Official is preparing the report in eAOR, the preparer must add the appropriate signee as a contributor to the AOR so they can go in and sign/submit the AOR once it’s ready. There is a feature in the new eAOR system that lets a report preparer send an email message to the Owner/Authorized Representative or Responsible Official once it’s ready to be signed/submitted.
Important information on PIN requests!
For Owners/Authorized Representatives or Responsible Officials needing to obtain a PIN to electronically sign/submit AORs, please be aware this process has also changed and may take longer than before as it involves more steps. It is very important that anyone who needs to obtain a PIN starts the process as soon as possible rather than wait closer to the deadline for submitting the AOR.
This process is now done in our DEP Business Portal. If you do not have an existing Portal account, you will need to register and sign in under your account to initiate a PIN request.
Instructions for requesting a PIN can be found in the DEP Business Portal Guide.
Title V Emissions Fees
Title V sources must also submit Title V annual emissions fees pursuant to Section 403.0872(11), Florida Statutes (F.S.) and Rule 62-213.205, F.A.C. The Title V fee payment deadline is also April 1. Additional information on Title V source emissions fees can found on the following webpage: Title V Annual Emissions Fee Online Information.
Assistance
If you have questions or need assistance after reviewing the information posted on this webpage, please contact the AOR Coordinator at 850-717-9000 or EAOR@FloridaDEP.gov.
