Application Period for Advanced Cleanup Program (AC)
Posted May 1, 2019
The Department of Environmental Protection (Department) will have an Advanced Cleanup (AC) Application period beginning May 1, 2019 and ending at 5:00 pm on July 1, 2019. Applications for individual sites or bundled sites will be accepted. For this application period, the department will allocate up to $15 million.
Important Procedural Change: Estimated utility costs must now be included in the ATC cost estimate and in the draft SPI. These costs will be part of the negotiated AC ceiling and subject to the cost savings/cost share (Applicant Share). The utility account will be set up and paid directly by the ATC. The estimated cost for utilities will be included in the SPI/Purchase Order, and the ATC will be compensated accordingly based on the Applicant Share when invoicing
The Petroleum Restoration Program has provided the attached User Guide (located on the Administrative Guidance webpage) to assist Subcontractors in determining if payment has been made in relation to work they have performed on a project funded under Contract from the Petroleum Restoration Program.
The Department of Environmental Protection (Department) has revised the Low-Scored Site Initiative (LSSI) Work Order Template effective May 1, 2018. The Work Order Terms & Conditions for LSSI work orders have been updated to closely mirror the terms and conditions of the Department’s Agency Term Contract in regard to performance requirements and metrics. Site Managers and contractors should familiarize themselves with these updates to ensure contract compliance. Particular sections of interest that have been updated include Section 2 (Additional Terms & Conditions), Section 3 (Retainage and Forfeiture of Retainage), Section 4 (Financial Consequences for Unsatisfactory Performance) and Exhibit A (Public Records Requirements).
In addition, PRP Accounting is now accepting LSSI Work Order invoices electronically. An original signature or certified signature is required for all signature blocks. Contractor’s may submit electronic invoices for processing to the PRP Accounting shared mailbox - LSSI_Invoices@floridadep.gov.
Any questions regarding the LSSI Template or electronic invoice procedures can be referred to Felicia Mizener at 850-245-8893 or via email at Felicia.Mizener@floridadep.gov.
PRP Lowers Funding Eligibility Score to 20
Posted October 25, 2017
Effective October 27, 2017, the Petroleum Restoration Program (PRP) will lower the priority score funding threshold from 27 to 20. PRP will begin contacting site owners and Agency Term Contractors, as applicable, concerning site access, deductibles due, cost-share agreements and work assignments.
Advanced Cleanup of Individual Sites Scheduled for Redevelopment
Beginning July 3, 2017
Posted June 30, 2017
The Petroleum Restoration Program has provided the below links for information regarding Advanced Cleanup of Individual Sites Scheduled for Redevelopment. Applications may be submitted beginning July 3, 2017. These documents may be updated periodically by the PRP.
The Petroleum Restoration Program has updated the Conditional Closure Agreement (CCA) and the Declaration of Interim Restrictive Covenant (RC) to address applications where the property use is prohibited or has an existing well. The previous documents dated 9/1/16 will be accepted if received by Dec. 1, 2016. However, if the current property use already falls in a prohibited category (as outlined in the RC dated 9/1/16-section 2.) and/or the property has a water use well, you must submit the revised forms dated 11/9/16. Updated forms and instructions are available on the PRP Programs webpage.
The Petroleum Restoration Program intends to obtain or is in the process of obtaining assessment data (as applicable) from the attached list of facilities that score less than 30. Pending the assessment findings, the facilities listed may be funded through remediation.
Retainage for new work funded by the Petroleum Restoration Program through Work Orders (WO) and Purchase Orders (PO) issued after Aug. 31, 2016, will be 5 percent.
Field Requests for Change Orders can be authorized only if sufficient contingent funding is available in the SPI to offset the change amount for a net zero change. Prior to mobilizing for the field work, confirm that contingent funding is available (if appropriate). The change order form and guidance are both available on the Templates webpage.
Revisions to Ch. 62-772, F.A.C., Procurement Procedures for the Petroleum Restoration Program
Posted June 28, 2016
The Petroleum Restoration Program is pleased to announce revisions to Chapter 62-772, Florida Administrative Code (F.A.C.), are in effect, and statutory revisions related to PRP will be effective July 1, 2016. Please see PDF linked below for important policies, procedures, guidance, and links to related documents. PRP welcomes any comments and/or suggestions to improve these documents; however, please use these forms at this time to allow implementation of applicable laws.
The Petroleum Restoration Program (PRP) is excited to announce the PRP Facilitator option to assist property owners and responsible parties with at least twenty (20) program eligible sites. The PRP Facilitator option provides qualifying property owners and responsible parties with an individual point of contact known as a PRP Facilitator (Facilitator). Individual site managers will still be overseeing the administrative and technical aspects of site cleanup; however, the Facilitator will able to provide program support on a more global basis.
The Facilitator option will also assist the PRP management in identifying any issues with Agency Term Contractors (ATCs) or PRP staff in order to address them in a timely manner. If you are interested in this option or if you have questions please contact:
In order to be assigned a PRP Facilitator, please provide a list of your funding eligible sites.
DEP Travel Form for Contractors Use for Supporting Documentation To Invoices
Updated March 29, 2016
The DEP Travel Form available below is to be used by PRP Contractors when necessary. Please note:
Contractors are eligible for the Per Diem option only when overnight travel is required. Invoicing will be based on a $20 per daily quarter basis.
For example: A Contractor leaves the office at 9:00 a.m. on Day 1 and returns to the office the next day at 7:00 p.m., the calculation would be as follows:
Day 1: 9:00 a.m. falls in the second daily quarter of 6:00 a.m. to noon, the contractor would be eligible for Qtrs. 2, 3 and 4 on Day 1. (3 @ $20 per quarter = $60)
Day 2: 7:00 p.m. falls in the fourth daily quarter of 6:00 p.m. to midnight, the contractor would be eligible for Qtrs. 1, 2 , 3 and 4 on Day 2. (4 @ $20 per quarter = $80)
Total per diem for payment: $60 + $80 = $140
Open the “Travel Per Diem Drawing” hyperlink below to assist in understanding the calendar day per diem quarters.
The signature lines set-up on the travel form will accept the Adobe electronic signature option. However, if a Contractor does not have this Adobe option available for use, the form can be printed and signed in ink, then scanned and emailed with the invoice request.
The Florida Department of Environmental Protection is the state’s lead agency for environmental management and stewardship – protecting our air, water and land. The vision of the Florida Department of Environmental Protection is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystems.