Agency Term Contracts (ATC)

• Amendment - Language (August 2022)
• Amendment - Language (September 2021)
• Amendment - Renewal (January 2019)
• Amendment - Statutory and Pay Item (September 2018)
• Amendment - Statutory and Rate Increase Submittal Period (October 2017)
• Amendment - Statutory Changes (April 2017)
• Amended and Restated Generic Agency Term Contract
• Original Generic Agency Term Contract
• ATC Contract DEP Guidance Documents and Forms
• Invitation to Negotiate (ITN) Documents for Solicitation 2014004C

Contractor Selection Documents and Reports

• ATC Work Assignment and Contractor Selection
  • ATC Current Contract Rates Report  - This report lists the current contract rates for each Agency Term Contract by region or contractor.  
  • ATC Pay Item Weight Factors (Updated 09/14/17)
  • Closure and Assignments for Agency Term Contractors - This report shows assignments or closures under the contract for the past two years. Assignments are counted when an administrator signature date is present. The report lists all assignments during the two year period, only one assignment is counted per facility in the contractor selection formula even if multiple purchase orders were issued.
  • Contractor Performance Evaluation Summary Report  - This report returns detailed and summary information for each Contractor Performance Evaluation (CPE) based on the contract number or contractor identification number. You may query all performance evaluation data or limit the data to a date range.
• Deliverables Status Report - The Deliverables Status Report provides deliverable information for reports submitted to the department for the Petroleum Restoration Program. The report provides the county, facility ID, facility name, report type, due date, received date, status date, status, site manager, TA/WO#, contract number (GC #) and purchase order number and can be filtered by facility, work order/task assignment, PO, contract and/or date range.
• Department Selection of Cleanup Contractor for Consent Order & Final Judgment Sites Using State Funds [Issued 06/06/11]
• Contractor Selection Formula Batch Calculation Report - This report provides a detailed summary of the batch calculations for the contractor selection formula. The first number in a batch number represents the region (1 = Central, 2 = North and 3 = South). The second number in the Batch Number column represents which number run this was for the specified region.
• Status of Assignments in Batch - This report provides a status of how many assignments are in a batch and how many have been assigned or declined.
• ATC Contract Assignment Report - This report provides detailed information associated with agency term contractor selections for petroleum cleanup projects. Due to the large amount of information available in this report, it is recommended that filters such as regions and date ranges be utilized. Please note that the following declines associated with original batches will not show due to the scopes being offered and accepted in a subsequent batch. SPI 5250 from batch 3-1 was declined by CID 1224; SPI 5561 for batch 3-1 was declined by CID 222; and SPI 5332 for batch 1-1 was declined by CID 1224.
• ITN Performance Score (Posted 12/21/15)

Other Lists and ATC Guidance Documents

ATC Subcontractor Verification:

• ATC Payment of Subcontractors Documentation Procedures (Revised 08/27/20)
• ATC Payment of Subcontractors Summary Form (Revised 09/01/20)
• Standardized Quote Form (Revised 06/01/20)
• DEP ATC Contract Manager Lists
• ATC Rate Negotiation (Revised 01/18/23)
• ATC Subcontractor Request Form (Revised 01/21/21)
• ATC Subcontractor Lists
• ATC Alternate Email Address for Work Offers Request Form (Posted: 08/28/15; Effective: 08/28/15)
• Restatement of Memo dated Sept. 25, 2000, Amending Guidance for Amended and Restated Agency Term Contracts and Protocols for Contractor Damage to Petroleum Storage Systems and Utilities (Effective 12/16/16)
• Invoicing Tips for Agency Term Contractors
• Travel Voucher Form
• Travel Per Diem Drawing
• FAQ on PRP Travel Reimbursement in Agency Term Contracts
• Enterprise Self Service Authorization (ESSA) Business Portal for ADaPT Submissions

ATC Meeting Presentations

• 08/25/22 - ATC Quarterly Meeting Telecon Agenda
• 05/05/22 - ATC Quarterly Meeting Telecon Agenda
• 01/20/22 - ATC Quarterly Meeting Telecon Agenda
• 09/30/21 - ATC Quarterly Meeting Telecon Agenda
• 06/03/21 - ATC Quarterly Meeting Telecon Agenda
• 02/25/21 - ATC Quarterly Meeting Telecon Agenda
• 11/12/20 - ATC Quarterly Meeting Telecon Agenda
• 07/30/20 - ATC Quarterly Meeting Telecon Agenda
• 04/16/20 - ATC Quarterly Meeting Telecon Agenda
• 02/27/20 - ATC Quarterly Meeting Telecon Agenda
• 11/21/19 - ATC Quarterly Meeting Presentation
• 08/15/19 - ATC Quarterly Meeting Presentation
• 05/23/19 - ATC Quarterly Meeting Presentation
• 02/07/19 - ATC Quarterly Meeting Presentation
• 11/14/18 - ATC Quarterly Meeting Presentation
• 07/19/18 - ATC Quarterly Meeting Presentation
• 03/28/18 - ATC Quarterly Meeting Presentation
• 12/14/17 - ATC Quarterly Meeting Presentation
• 08/31/17 - ATC CSF Discussion Meeting Presentation
• 01/30/17 - ATC Quarterly Meeting Presentation
• 10/31/16 - ATC Quarterly Meeting Presentation
• 07/14/16 - ATC Manager Teleconference Presentation
• 02/17/16 - ATC Quarterly Meeting Presentation
• 10/20/15 - ATC Teleconference Presentation
• 04/16/15 - ATC Amendments Presentation

PRP Post for Agency Term Contractors

• Issue 16 - Jun. 27, 2022
• Issue 15 - Nov. 30, 2021
• Issue 14 - May 27, 2021
• Issue 13 - Dec. 23, 2020
• Issue 12 - Sept. 1, 2020
• Issue 11 - May 11, 2020
• Issue 10 - Nov. 21, 2019
• Issue 9 - Sept. 6, 2019
• Issue 8 - April 10, 2019
• Issue 7 - Oct. 25, 2018
• Issue 6 - Aug. 21, 2018
• Issue 5 - Feb. 14, 2018
• Issue 4 - Oct. 3, 2017
• Issue 3 - Aug. 31, 2017
• Issue 2 - May 10, 2017
• Issue 1 - March 1, 2017

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